How to Build a Secure, Self-Hosted Examination Result Portal (PHP & MySQL)

by

Are you looking for a professional solution to publish student results online? Whether you run a school, a college, or a coaching institute, relying on PDFs or physical notice boards is outdated.

In this post, I’m sharing a complete Examination Result Management System. It’s a lightweight, secure, and fully dynamic web application that gives your institution an “Official Board” result portal—similar to national examination websites.

📸 System Preview

1. Student Result Search (Frontend) A clean, official-looking interface where students enter their details to view results.

2. The Admin Dashboard A secure panel for teachers to manage data, view stats, and upload results.

3. The Digital Marksheet A printable, responsive result card with subject-wise marks and grades

✨ Key Features

This isn’t just a static HTML page; it’s a fully functional application.

  • Official UI Design: Designed to look authoritative and trustworthy, fully responsive for mobile devices.
  • Secure Admin Access: Features a 2-Factor Authentication (OTP) system. Admins must verify their identity via email to log in.
  • Bulk Data Management: Upload thousands of student records instantly using a CSV file. The system automatically handles up to 15 subjects.
  • Dynamic Configuration: Add or remove academic sessions and classes directly from the database without touching code.
  • Announcement System: Post updates (e.g., “Class 10 Results Out”) with clickable links and image attachments.
  • PDF/Print Ready: Students can download their official-looking marksheet with a single click.

📂 The System Architecture

The project is incredibly simple to deploy. It consists of just four files:

  1. database.sql: A pre-configured SQL file that sets up all your database tables (students, admins, settings, subjects) instantly.
  2. db_connect.php: A dedicated configuration file to handle secure database connections.
  3. admin.php: The backend control panel for staff/teachers.
  4. index.php: The public-facing search portal for students.

🛠️ Step-by-Step Installation Guide

Follow these steps to install the portal on any standard hosting (Hostinger, cPanel, XAMPP, etc.).

Step 1: Create the Database & Import SQL

Instead of manually creating tables, we use the provided .sql file to set up the entire structure in seconds.

  1. Log in to your Hosting Control Panel.
  2. Create a new MySQL Database and User (e.g., u_results_db).
  3. Open phpMyAdmin and select your new database.
  4. Click the Import tab.
  5. Upload the database.sql file provided with this project.
  6. Click Go.
    • Success! Your tables (students, admins, notifications, etc.) are now created.

Step 2: Configure the Connection

Open the db_connect.php file in a text editor and update it with the credentials you created in Step 1.

Step 3: Upload Files to Server

  1. Open your hosting File Manager or use an FTP client (like FileZilla).
  2. Navigate to the public_html folder.
  3. Upload these three files:
    • db_connect.php
    • index.php
    • admin.php

Step 4: First Login

  1. Navigate to yourwebsite.com/admin.php.
  2. Login with the default credentials (imported via the SQL file):
    • Username: admin
    • Password: admin123
    • or Change this username and password in database admin table
  3. The system will send an OTP to the configured email address (check the admins table in database to update your email).
  4. Enter the OTP to access the dashboard.

📖 How to Use

Adding Results (Bulk Method)

  1. Go to the Student Results tab in the Admin Panel.
  2. Click “Import” and download the Blank CSV Template.
  3. Fill in the student details (Roll No, Name, Marks for subjects).
  4. Upload the CSV file. The system will automatically map Subject Codes to Names.

Managing Subjects

Go to the Subjects tab. Here you can define which subject codes (e.g., “041”) correspond to which names (e.g., “Mathematics”). This ensures your marksheets look professional.

Posting Announcements

Use the Announcements tab to post scrolling news on the homepage. You can even attach screenshots or PDF circulars!

📥 Download Source Code

You can download the complete source code zip file below. It contains the PHP scripts and the SQL database file.

Click here to Download file

(Note: Ensure you secure your db_connect.php file and change the default admin password immediately after installation!)

☕ Support the Development

This project is provided for free to help schools and developers. It took countless hours to design the “Official UI,” secure the login with OTP, and perfect the Bulk Upload system.

If this script saved you time or helped your institution, please consider buying me a coffee or making a small donation. Your support keeps these projects alive!

💬 Need Help?

If you face any issues during installation, drop a comment below.

Happy Coding!

Leave a Comment